DocumentsAccess To General Information

Access To General Information

General Municipal Notices
Publications
Performance Agreements
Policies

FOR INSPECTION IN TERMS OF SECTION 15 (1) (a) (i):

  • Section 14 manual made available in terms of the Promotion of Access to Information Act 2 of 2000
  • Old photographs

FOR PURCHASING IN TERMS OF SECTION 15 (1) (a) (ii):

  • Health brochures
  • Photographs

FOR COPYING IN TERMS OF SECTION 15 (1) (a) (ii):

Agendas and Minutes of Council
(including agendas and minutes of all meetings of Council structures and those of its predecessors, excluding minutes and agendas that have been marked “confidential”)

Budget and business plans

  • Capital budget
  • Estimates of income and expenditure
  • Reports on budget control
  • Business plans

Business details
Name, locality, address, telephone numbers, contact persons, hours of business of all Council offices and depots

Official details about councilors
(including the mayor, the deputy mayor, the speaker, and office bearers)
Information regarding each councilor

Council delegations developed in terms of Section 59 of the Local Government: Municipal Systems Act, 32 of 2000
Delegations to political office bearers, members of staff structure (Mayco, sub councils, portfolio committees)

Council legislation, bylaws and policies Guidelines, and standards

  • Minimum cleanliness standards
  • Minimum requirements for refuse collection vehicle access at new developments
  • Waste/recycling storage areas/rooms (multistorey buildings or cluster developments)

Integrated development plan (IDP)

Financial records

  • Account statements (only available to account owners on positive identification)
  • Annual statements
  • Arrears (only available to account owners on positive identification)

Housing

  • Land available for housing development
  • Available municipal housing

Land

  • Details of municipal-owned land
  • Records of land owned by requester on positive identification

Planning

  • Business processes
  • Policy plans
  • Zoning schemes

Registers
(where available, excluding personal information of individuals)

  • Moveable assets
  • Contractors and service providers
  • Tenders awarded
  • New tenders
  • City-approved file plan

Reports

  • Nama Khoi Municipality’s annual report
  • Municipal entities’ annual report
  • All reports available on the website

Schedules
Refuse collection schedules

Statistics
(excluding personal information of individuals, available in the format the record was created)

  • Health statistics
  • Waste minimisation statistics
  • Waste statistics
  • Statistics on solid waste management enforcement
  • Other statistics

Online information on Subcouncils
(Upon application to the Subcouncil manager: records relating to ratepayers’ associations and community-based organizations active within the jurisdiction of the particular Subcouncil)

Tariffs, fees, surcharges

Tenders

  • Tender applications of requester after public opening on positive identification
  • Tender adjudication decisions and minutes after tender award

Maps
(paper form/digital maps/static maps)
Staff official information as included in the exceptions to personal information provided for in terms of section 34 (f) of the Promotion of Access to Information Act 2 of 2000:
An individual who is or was an official of the City: Title, work address, work telephone number and other relevant particulars. The classification, salary scale or remuneration and responsibilities of the position held or services performed by the individual. (NB: Salary scale or remuneration pertains to that of a post currently occupied by the individual, not specific salary or specific remuneration currently earned by an official)

AVAILABLE FREE OF CHARGE IN TERMS OF SECTION 15 (1) (a) (iii):

Information brochures/publications
(All publications by and on behalf of the municipality that have been made public or presented to Council and in terms of which no copyright is held by persons or bodies not connected to the City. Printed copies may not always be available)

  • Access to Information brochures (Act 2 of 2000)
  • Contact
  • City News
  • City’ online newsletter
  • Ombudsman’s quarterly newsletter

All information made available online

  • Any other record available on the website
  • Online information on councilors
  • Photographs
  • Road construction
  • Transport, Roads and Storm water schedule maps – online only
  • Train time schedules – online only
  • Train timetables – online only
  • Transport, Roads and Storm water projects
  • Information on the City Political Structures